Business Background
The client, a domestic game company in Shanghai, needed to ship a batch of game exhibits and hardware equipment to Tokyo, Japan to participate in the Tokyo Game Show, one of the largest video game exhibitions in the world, and then return the exhibits to China after the show. As it was the first time for the customer to participate in this kind of exhibition abroad, the customer was not familiar with the logistics and transportation links. Knowing that Whale International Logistics has rich experience in international exhibits transportation, they chose us to complete this exhibits transportation.
Business Information
(1) Port of origin: Shanghai, China;
(2) Port of destination: Tokyo, Japan;
(3) Cargo name: customized game exhibits, modeling games, etc;
(4) Mode of transportation: sea freight, air freight
(5) Customs declaration: using ATA single certificate book for customs clearance;
(6) Exhibition time: September 26 - September 29
Exhibits export transportation process
1. Signing COA: Sign the entrusted transportation agreement after confirming the quotation with the customer to clarify the responsibilities and obligations of both parties.
2. Confirm exhibition time: arrange the latest collection time according to the exhibition time in Tokyo.
3. Receive transportation requirements: Customer notifies the name of exhibits, mode of transportation and submits documents.
4. Booking and loading: booking with the shipping company, arranging for the drayage of the container to the customer's factory for loading and customs clearance.
5. Assist in filling out documents: help customers prepare the documents required for Tokyo import.
6. Rapid customs clearance: complete the customs clearance procedures quickly after the goods arrive at the port.
7. Timely delivery: After customs clearance, we will quickly deliver the exhibits to the designated booth.
Documents required for export customs clearance of exhibits
1.Commercial invoice
2.Packing list
3.Export declaration
4.Bill of lading or waybill
5.Export license
6.Insurance policy
7. Certificate of origin
8. Inspection and quarantine certificate
9. Fumigation certificate
10.ATA Certificate Book
11.Other supporting documents
Summary of experience
1. Packaging and labeling: The outer box mark of exhibits should contain the English name of the exhibition, English name of exhibitors, exhibition hall number, booth number, number of boxes, weight and volume and other relevant information.
2. Preparation before transportation: before transportation, it is necessary to make a detailed inventory of all exhibits, check whether the categories and quantities to which the exhibits belong are correct, and make numbering and labeling, so as to carry out handling and installation at a later stage.
3. Time arrangement: the transportation of exhibits has very strict requirements on time and safety. If the customs clearance is delayed or not possible, the exhibitors will not be able to participate in the exhibition on time, which will cause great losses. Usually, exhibits should arrive at the destination port 10 to 20 working days before the commencement of the exhibition, so as to ensure that exhibitors have sufficient time to set up the exhibition.
Testimonials
The whole transportation process of the exhibition was very successful without any problems. The exhibition went on as scheduled and the game exhibits transported there looked pretty cool in front of the booth!